Search to save time

Note: You must have Deploy Folders access to do this. (You should be able to see "Deploy Folders" under the Content tab.)

If you have been working on a bunch of files in various folders, you'll find that it's very tedious and annoying to have to go hunting for files that need to be checked in or approved. Collage has a handy search function that will allow you to find all files that are checked out or that need to be approved.

Go to the Content tab and switch to the the Search area.



Select the checkbox next to "User" to see who has what files checked out. The default user is you ("current user"), but you may also search for "any user" or a specific user. Clicking the Search button will show you all the files that are checked out.



To check in all the files at once, select the checkbox above the checkboxes for the individual file names. This will select all the files in the list and then you can click the Check In icon to check the files in.



Finding all the files that need to be approved is a similar process. In the Search area, deselect the "User" checkbox and select the "Approval" checkbox. (If you have them both selected, it will search for files that are checked out AND not approved.)



Search for "latest is not approved" and click the Search button. To approve all the files at once, select the checkbox above the checkboxes for the individual file names. This will select all the files in the list and then you can click the Approve icon to approve all the files.